Records and Information Management Professionals Australasia

IQ Article Archive Re-Launched

Kristen.Keley — Mon, 06 May 2013 04:50:45 +0000

RIM Professionals Australasia are pleased to announce that they have re-launched the IQ Article Archive in the Members Only area of their website. The Article archive holds PDF copies of more than 550 articles representing every issue of IQ spanning its 29 years and will continue to be updated with each issues release. The articles, which are listed in chronological order from the most recent to the oldest, have been divided into seven main categories as follows:

Influencing
Information Systems and Technology
International
Interviews
Preservation, Access, Storage and Destruction
Professional Development, Education and Training
Standards, Governance, Risk and Compliance

This re-launch represents the completion of Phase 1 of the Association’s IQ Article Archive project which took more than six months to complete. In Phase 2 the Association will investigate including a search engine into the Archive. The IQ Article Archive will particularly assist students and researchers, as well as any other interested members of RIM Professionals Australasia.

Should you identify a link that does not work, or feel that an articles classification is grossly incorrect please email Kristen Keley with detailed information: kristen.keley@rimpa.com.au

If you are having trouble accessing the Members Only area, or have forgotten your log in details or password please contact Maree Cooper: maree.cooper@rimpa.com.au

2013 Annual General Meeting

Kristen.Keley — Tue, 09 Apr 2013 06:51:00 +0000

The 38th AGM will be held at 4.30pm on Sunday 8th September 2013 in the Swan Room at the National Convnetion Centre, Constitution Avenue, Canberra.

Professional members who cannot attend should submit a proxy with their apology. Professional members who are based in Canberra but are not attending inForum are asked to make an effort to attend the AGM.

Agenda - 38th AGM 8 September 2013: [ 107 kB ]
Constitution: [ 346 kB ]
Proxy Form: [ 70 kB ]

Poor record-keeping holds back pursuits of justice – Article

Kristen.Keley — Mon, 08 Apr 2013 00:51:11 +0000

Written by Barney Zwartz, The Age

Incompetent record keeping is depriving thousands of Victorians of life-changing information, but the Department of Human Services has ”a profound conflict of interest” because fixing the problem would allow a rush of lawsuits, a parliamentary inquiry was told on Friday.

Some 90 per cent of DHS records are not properly managed, and the increasing amount of electronic data is making the problem worse, the Victorian inquiry into how the churches have handled sex abuse heard.

Debbie Prout of the Records and Information Management Professionals of Australasia said by law the department had to ensure records were accessible and discoverable, but the more it did the higher the chance of lawsuits would be.

She said she was concerned that records pertaining to abuse would be destroyed. Non-government agencies, including churches, faced the same conflict.

In other evidence, child protection expert Bernie Geary said that exempting parents from working-with-children checks was ”ridiculous”. He said the Department of Justice should carry out spot checks, and that it must be a crime for priests not to report suspected child abuse, even if they learned of it through the confessional.

Ms Prout said the record deficit particularly impacted on the most vulnerable, such as former wards of state, who could not find out information such as surviving relatives or material they could use in seeking compensation.

She said Ombudsman and Auditor-General’s reports showed that record-keeping compliance breaches were ”prolific, recurring and have high risk implications”.

”There is no agency monitoring, no agency compliance reporting, no defined community complaints process, and the penalties for destruction are woeful.”

Ms Prout said the move from entirely paper files made the problem worse, as electronic data such as emails might be stored in many different places.

Mr Geary, chief commissioner of the new Commission for Children and Young People, said more than 1300 people had been denied working-with-children checks after investigation through the Department of Justice. ”That’s 1300 people with a relevant criminal history who wanted to work with children. When the checks were introduced in 2005 I felt it was hitting an ant with a sledgehammer, but I have changed my mind.”

He said parents who acted as volunteers, for example as sports coaches, with their own children were not necessarily suitable. Predators often sought to work with the peers of their own children and had regular, direct and unsupervised access – ”the three key factors”.

He said no one followed up working-with-children checks at present, but it should be done by the Department of Justice, which should also carry out spot checks on the 600 children in state-run residential care.
To view the full article online: http://www.theage.com.au/victoria/poor-recordkeeping-holds-back-pursuits-of-justice-20130405-2hcay.html

New Victorian LGC President

Kristen.Keley — Mon, 25 Mar 2013 01:43:03 +0000

Following the recent election, Debbie Maggs ARIM has been elected President of the Victorian Local Government Chapter.

We would like to congratulate Debbie on her appointment.

For those of you who haven’t met Debbie, here is some information she supplied about herself:

My name is Debbie Maggs and I have been working in the Records Management industry for 25 plus years. Like many veterans of the Records Management industry, I started in the 100% paper environment, worked through the introduction of computers in the workforce and dealt with the migration of records into EDRMS systems.

During the past 12 years in my role as an archivist with both the City of Whittlesea and Yarra Ranges, I formed and ran two working groups to revise the GDA for Local Government, created and maintained the GDA Mailing list and the LGC GDA A-Z sentencing guide.

During the last 13 years on the Victorian Branch I have held the position of Victorian Branch secretary for a short period of time and have been the RIMPA Victorian Local Government Chapter secretary for the past 10 years.

When I first joined the Victorian Local Government Chapter, we ran very small meetings in various inner Melbourne council venues and over the past 12 years, Debbie Prout and I have recreated these meetings and have accomplished the following:

Hold a minimum of four meetings a year which include two regional ones
Average attendance now around 25 plus
Through the exchange and sharing of working practices, polices procedures etc, councils are now working in the same space
Created and maintain the LGC Mailing list
Created and maintain the LGC GDA A-Z sentencing guide
Both won the Victorian Branch Individual Achievement Award in 2010 and 2012.

As the Local Government Chapter President I would like to expand our meetings to include workshops and allocate a hour to give our members the opportunity to give presentations on case scenarios or something they are currently working on etc.

I believe and support the notion that Local Government Chapter meetings should be a tool where members can come together to learn and share information.

2013 J Eddis Linton Awards and Jim Shepherd Award Nominations Open

Kristen.Keley — Tue, 12 Mar 2013 03:58:27 +0000

The 2013 nominations are open for RIM Professionals Australasia’s prestigious awards, the J Eddis Linton Award for excellence in records and information management, which has three categories: EzeScan Most Outstanding Group, Information Proficiency Most Outstanding Individual and Records Solutions Student of the Year; and the Jim Shepherd Industry Award for recognition of vendor support of the RIM community.

The award criteria and nomination forms are available on the RIM Professionals Australasia website www.rimpa.com.au in the awards section.

Nominations for the awards close on 1st August 2013.

The awards criteria are currently under review and this is the last year that they will be held under the current format and criteria.

inForum 2013 Program launched

Kristen.Keley — Tue, 12 Mar 2013 03:51:04 +0000

RIM Professionals Australasia are pleased to announce the launch of the inForum 2013 program “Information Governance” on the inForum website. The Association’s 30^th conference, inForum 2013 is being held 8-11 September at the National Convention Centre, Canberra and coincides with both Canberra’s Centenary celebrations and Floriade which starts the following week.

As Canberra is Australia’s information capital as well as its capital city, inForum 2013 features site visits to the National Film and Sound Archive, National Gallery of Australia, National Library of Australia, National Archives of Australia, Australian War Memorial and National Museum of Australia with each site visit including an exclusive presentation, behind-the-scenes tour and a viewing of their current exhibition. inForum also features six optional workshops focusing on information governance and people skills including a breakfast session on Coaching and Mentoring skills for records management.

The program features numerous presentations relevant to the theme as well as vendor presentations, a trade exhibition, social functions and many opportunities to network. For more information about the convention program, speakers, Canberra and more see the inForum website: www.inforum.net.au

Victorian Local Government Chapter – Presidential Election

Kristen.Keley — Tue, 12 Mar 2013 03:48:52 +0000

Following the recent call for nominations for persons interested in occupying the position of President, Victorian Local Government Chapter, we have received two valid nominations.

All professional members are now being called upon to consider the nominations received and cast a vote. Attached is a ballot, as well as statements from the two nominees.

You may cast your vote either by returning the ballot form, or via an email stating your full name and the name of your preferred president to wendy.morris@rimpa.com.au

All votes must be received by close of business on 22 March 2013.

If you have any queries regarding this matter, please do not hesitate to contact Wendy Morris via email: wendy.morris@rimpa.com.au

Victorian LGC Ballot Form: [ 17 kB ]

NZ RIM Scholarship – Applications Open

Kristen.Keley — Thu, 14 Feb 2013 01:52:53 +0000

A core objective of the Records Information Management Professionals Australasia is to promote recordkeeping and information management as a profession, whilst developing and enhancing excellence through education and continuing personal development in all disciplines of information management

The corner stone of this objective is education and the personal development of its membership. Members are encouraged to enhance their “skills” through achievement of accredited qualifications and attendance at vocational training opportunities as a supplement to “life skills” to increase their value to current or future employers.

To underpin this strategy, the NZ Branch Council committed to the provision of a Records & Information Management (RIM) Scholarship as a proactive action to promote and support the future of recordkeeping on a yearly basis.

The scholarship has two main motivations, firstly to support new or current members to achieve higher qualifications and professional membership for their personal development. The second motivation is to promote RIM as a legitimate “career of choice” to school leavers who are undecided on their future rather than something that people “fall into”.

Each New Year brings in the opportunity to set new goals, dreams and aspirations. The New Zealand Branch’s own scholarship gives a member the support to fulfil their goals of entering the profession, further enhancing their career opportunities or achieving higher membership through academic qualifications.

Is this for you?

The scholarship, now in its fourth year was a goal of the NZ Branch Council’s to add value to our members and demonstrate its commitment to continuing professional development in support of the Board’s Education Strategy.

Many of our branches have similar types of scholarship successfully operating for many years, assisting members to achieve their educational goals. It is a great achievement that the Branch is able to sustain the financial support of the scholarship through the proceeds of its vocational seminar calendar through the year.

The scholarship is represented as financial support for course fees and books up to the value of $2000. Depending on the value of applications received, more than one scholarship may be provided in a single year.

Records & Information Management Professionals Australasia are calling for applications for financial assistance to study in RIM disciplines for the 3 semesters of 2013 – separate applications are required for future years.

The 2013 applications close at 5.00pm on Friday 5th April 2013

For more details or to download and application form CLICK HERE

Call for Victoria Local Government Chapter President

Kristen.Keley — Mon, 04 Feb 2013 02:49:53 +0000

Due to the resignation of Ally Kearney from the position of President on the Victorian Local Government Chapter we are asking any interested Victorian professional members to nominate for the position. This position will run from election date until 30 June 2014. You do not currently have to be on branch council or the local government chapter to nominate or be nominated.

Attached is the nomination form. You must be a financial, professional member to nominate or be nominated. If you need assistance in locating a fellow professional member to nominate you, please feel free to contact me. Nominations are due by COB on 6 March 2013.

If we receive more than one valid nomination for the position, an election will be held.

VIC LGC Nomination Form: [ 22 kB ]

Season’s Greetings

Kristen.Keley — Mon, 03 Dec 2012 04:23:27 +0000