Using Office 365 to Tame the Information Beast 

Office 365 – Focused on Information Management
Start Date
20 November 2020
End Date
20 November 2020
Start Time
9.30am (Vic and Tas Time)
End Time
3.45pm (Vic and Tas Time)
Contact Name
Tynelle Spinner
Contact Phone
1800 242 611
Contact Email

Please note this is a live webinar and will run from 9.30am (Vic time) till 3.45pm (Vic Time). The platform used is GoTo Webinar. You will be sent an invitation via email with a link and access instructions 24 hours prior to the webinar session.

Since the release of Teams in 2017, Office 365 (aka Microsoft 365) has taken the world by storm. Microsoft and Google’s G Suite hold an estimated 98% combined market share in the office suite market.

COVID has forced the hands of many organisations, who have rushed to embrace Teams and Microsoft 365. In many cases implementations were rushed.

What should be done to ensure information is managed compliantly? How can we as information management professionals add value? Can we shove the genie back in the bottle? How can we get the ear of senior management and a seat at the decision-making table?

This event consists of a series of case studies supported by expert presentations and two hour interactive workshops. At the end of the event attendees will:
•    Have seen case studies on all options for records and information management in Office 365
•    Understand the strategic decisions needing be made and the types of business process improvement they can achieve
•    Know the key stakeholders and roles in an O365 project
•    Better understand the role of the information management professional in an O365 world

This event targets:
•    Senior business decision makers responsible for information strategy
•    Information management staff who want to know how their role will change in an O365 world
•    Solution and information architects responsible for solution design
•    Change and communications managers responsible for training and messaging during an implementation project
•    Project managers responsible for managing an O365 implementation project

4 Workshops will be delivered the day before this online seminar. To secure your spot and view the Workshop Program please head to the Event Page: 

Vic/Tas Branch Event: Using Office 365 to Tame the Information Beast (4 Workshops )

Cost for the Workshops are $50.00 for Members | $75.00 for Non-members, ASA, ALIA, IIM, InfoGov, DAMA, HIMAA & NAA Members

Cost for this one day online seminar is free however, please RSVP by choosing the Register Now Button.


9:30am – 9:40am

Introduction and Welcome
Chris Holmes, MRIM – Chair RIMPA Vic/Tas Branch
“Microsoft 365 – Taming the Beast.”


9:40am – 10.15am

Keynote Speaker
Simon Rawson, MRIM and event organiser
”The basics – strategy information management planning and architecture for Microsoft 365”
Too often organisations have rushed to implement Microsoft 365 without fully considering the implications or an information architecture. Simon will share models and an approach to implementing or retro-fitting a Microsoft 365 information architecture, critical for any Microsoft 365 information management project regardless what solution mix is used.


10:15am – 10:55am

Jeffrey Griffith, Deputy General Manager, Devonport City Council
“Microsoft 365 and AvePoint Cloud Records”
For the last 2 years, Devonport City Council has been on a digital transformation journey.  The transformation encompasses movement of core systems to the cloud, transitioning employees to laptops and using Microsoft 365 for collaboration. Devonport City Council implemented AvePoint Cloud Records and Microsoft 365 for records management and migrated 1.2mill TRIM records to SharePoint Online. Jeff will profile Devonport’s use of Microsoft 365 and what they did to make the transition successful.”


10:55am – 11:35am



Ruth Edge, Information Management Team Leader, and Stephen Whitehead, IT Business Systems Team Leader, Cardinia Shire Council
Ruth Edge, Information Management Team Leader, and Stephen Whitehead, IT Business Systems Team Leader, Cardinia Shire Council
“Operationalising Records Management in the Modern Digital Workplace with Microsoft 365”
Rather than using the new M365 Compliance Center or a third-party add-on solution for records management, Cardinia Shire Council opted for a records management solution based on the M365 Records Center, workflow and augmented search. Ruth and Stephen will present Cardinia’s solution and talk about the joint IT and information management approach to records and information management in Microsoft 365.


11:35am – 12:15pm

Hamish Toll, Founder Circle T Industries
“Project Cortex and SharePoint Syntex:  Knowledge Discovery & Content Intelligence in Microsoft 365”
Circle T has worked on Microsoft’s new knowledge management solution for the last 2 years, and is Australia’s only Microsoft Content Services Charter Partner. In this presentation Hamish will talk about knowledge and information management and demonstrate SharePoint Syntex, the auto classification and compliance engine for Microsoft 365.



12:15pm – 1:00pm


Lunch break


1:00pm – 1:30pm


Panel Discussion
“Information strategy, benefits and things to get right in Microsoft 365”
Carolyn Hartman - Program Manager, Information and Knowledge Management, Victorian Electoral Commission
Jacqueline Borrett - Senior Manager, Information Governance, Parks Victoria
Andrew Warland - Office 365, SharePoint Online, records and information management specialist
Rosemary Kaczynski - Principal Consultant Document Management Consultancy
Potential discussion questions or topics from Vic/Tas members are welcome in advance


1:30pm – 2:05pm

Practical uses of Machine Learning for records and information management: A discussion with the CIO from the Australian Human Rights Commission
Join Ron McLay, CIO at the Australian Human Rights Commission and Miles Ashcroft, Head of Customer Success at RecordPoint for a discussion on how the Commission uses Machine Learning as part of their Office365/Records365 implementation to streamline and improve records and IM processes. The Commission has been commended by the NAA as a thought leader in records and information management so this is a great opportunity to learn from one of the innovators in the field.  During this session we will cover:
•    The challenges of dealing with the explosion of content in a cloud world
•    User engagement in deploying a new solution
•    The ‘no metadata’ problem
•    ML implementations for non-Data Scientists
•    Dealing with non-Microsoft content
•    Futures – what is next for the Commission


2:05pm – 2:15pm




2:15pm – 2:55pm

Jon Barrett, Modern Workplace Solutions Specialist, Microsoft Australia
“Office 365 Retention Labels and Government Initiatives”
Jon focusses primarily on NSW Government & Public Sector clients, but also acts as an EDRMS SME for his colleagues In the Federal arena and other states. Jon will present Microsoft approach to records management and the current state of play.


2:55pm – 3:35pm


Alicja Mosbauer

Presentation TBC


3:35pm – 3:45pm

Event Wrap-Up
Dr. Bethany Sinclair-Giardini, MRIM – Chair RIMPA Vic/Tas Branch and convenor RIMPA local government special interest group
“Microsoft 365 – The Beast Somewhat Tamed”


Thank you to our Sponsors