Speakers
Presented By Jonathan Knox
Instant access to digital public records post-transfer has been a core user requirement during the roll out of the QSA Digital Archive. However, providing immediate access introduces complexities – particularly the balancing of easy access with information security. Ubiquitous access to all records by all users is neither practical nor desirable, especially given the sensitivity and varying security requirements of government information.
This presentation explores the system functionalities and business processes implemented by Queensland State Archives (QSA) to address this tension. We will demonstrate how digital public records transferred to QSA are made visible to their controlling public authorities via ArchivesGateway, a self-service portal enabling agencies to search, view, and download their public records (including their metadata). We will also discuss how these provisions extend beyond traditional restricted access periods to provide granular access controls for agency users.
Jonathan Knox is the current Digital Preservation Lead at Queensland State Archives (QSA). His role is to facilitate and oversee effective and efficient digital preservation services at the QSA (including transfer, ingest, curation and discoverability) and to ensure that best practice is being carried out on the management of all born-digital records of long-term permanent value in the organisation’s care.
Before joining the Digital Archives Team at QSA in October 2023, Jonathan spent 12 years working in information, records and digital asset management across the New Zealand Government, namely: the New Zealand Defence Force, Alexander Turnbull Library, Inland Revenue, Ministry of Social Development, New Zealand Transport Authority, Hutt City Council and Te Papa Tongarewa (Museum of New Zealand).
Jonathan holds a BA in History and Film (NZ) and a Masters of Information Studies (NZ) specialising in Archives and Records Management.