One Year On: Public Records Act 2023 Marks Its First Anniversary
One Year On: Public Records Act 2023 Marks Its First Anniversary
The introduction of the PR Act marked an important step in modernising Queensland’s recordkeeping framework so it remains strong, contemporary and capable of supporting government in the digital age.
Over the past year, Queensland State Archives (QSA) has seen strong engagement from public authorities, with many seeking guidance on the new legislation and actively participating in the PRIME community of practice network. This involvement has been central to shifting Queensland toward a more modern and inclusive approach to records management.
As the first anniversary arrives, several milestones highlight the progress achieved so far.
Strengthening First Nations Representation
A key achievement has been the appointment of the inaugural First Nations Advisory Group (FNAG). FNAG provides culturally-informed advice on managing and accessing public records relating to Aboriginal and Torres Strait Islander peoples, ensuring these records are handled with respect and care.
Enhanced Protections for Public Records
The PR Act introduced new compliance and enforcement tools, including notices to report, protection notices and public reporting on non-compliance. These measures support stronger safeguards for public records now and into the future.
Reducing the Risk of Loss and Damage
QSA has worked closely with public authorities to reduce the risk of loss or damage to permanent value public records. This has been particularly important in preparing for Queensland’s storm season.
Collaboration on Draft Mandatory Standards
Extensive consultation has taken place on the development of the draft Mandatory Standards for records management. Engagement across government and the community has been very strong, including:
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100 percent response rate from Queensland Government departments
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84 percent of public authority respondents expecting the Mandatory Standards to benefit their organisation
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90 percent reporting that implementation costs would be nil to moderate
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269 public submissions showing clear support for valuing, securing and ensuring ongoing access to public records
QSA acknowledges the contribution of everyone involved. The draft standards reflect a collaborative effort and a shared commitment to improving Queensland’s recordkeeping environment.
Looking Ahead
Throughout 2026, QSA will provide updates on the new mandatory standards for records management and offer support to help public authorities implement them successfully.
As the PR Act reaches its first anniversary, Queensland is well on the way to building a modern, resilient and inclusive framework for managing public records. Ongoing collaboration will continue to play an important role in the next stages of implementation.