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01 Jun 2023

ARMA Bylaw Amendment

ARMA International Board of Directors

Notice of Bylaw Amendment

The following bylaw amendments will be considered at the regular ARMA International Board of Directors meeting held on June 29, from 9:30-11:00 AM Central. Per Bylaw XVII this email serves as notice to all Directors, Committee Chairs, Chapter Presidents, and the membership at large for member review of the amendment consideration.

Purpose of the Amendment: Updates to the structure of the ARMA International Board of Directors are a necessary part of the ongoing strategic goal of establishing stability within the organization, implemented by the Board of Directors in 2021, and focused on a long-term vision of equipping the organization with all of the tools necessary to succeed. Changes to the board structure, election methodology, and composition are intended to better align with ARMA International's mission of providing the highest quality strategies for the development and delivery of content, resources, education and networking opportunities to our members. To maintain a board that is reflective and informed, we are confident in our ability to ensure that ARMA International continues to remain at the forefront of professional development for information management professionals. As ARMA International evolves and grows, its leadership must continually adjust to meet the needs of its members. This new structure helps enable us to create a more dynamic board while remaining focused on meeting the needs of our members. The objective of these changes is to strengthen our governance and continue the goal of stability and strength in the organization.

Proposed Bylaw Changes:

Amend the bylaws to update the structure, terms and election process of the Board of Directors based on the criteria outlined below, including updates of any inconsistenies contained within the bylaws, policies and procedures:

Article VII. Board of Directors

Recommended Structure:

  • Transition roles of Immediate Past President, President, and President Elect to Chair and Vice Chair
  • Transition fulfillment of Corporate Secretary role to appointment by Chief Staff Officer
  • Update of Executive Director term to Chief Staff Officer

Recommended Term Lengths:

Board of Directors

Director

  • Term Length – 3 years
  • Term Limit – 2 terms

Officer Positions

Chair

  • Term Length – 2 years
  • Term Limit – 3 terms

Vice-Chair

  • Term Length – 2 years
  • Term Limit - 3 terms

Treasurer

  • Term Length – 2 years
  • Term Limit - 3 terms
Article VIII. Elections of the Board of Directors

Recommended Election Committee Structure:

  • Committee Chair – Appointed by the Chair and approved by the Board of Directors
  • Committee Members – No less than six members comprised of the following groups
    • Sitting Board Member
    • ARMA Fellow
    • Chapter Officer
    • ARMA Committee Member
    • Past President/Chair
    • General Membership
  • Chief Staff Officer – Ex Officio Member

Recommended Director Nominations and Selection:

  • All positions elected by membership shall be Directors
Article IX. Election of Officers

Recommended Election Structure:

  • Chair, Vice Chair, and Treasurer positions to be elected by sitting Directors from within the Board of Directors..

Click here to view the current ARMA Bylaws. Please direct questions or comments to [email protected] or a member of the Board of Directors.

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