Have Your Say: Draft Retention and Disposal Authority for Financial Management Records

This draft RDA consolidates several areas from the existing PROS 07/01 RDA for Common Administrative Functions—including Financial Management, Procurement, Asset Management, Contracting-out, Fleet Management, and aspects of Community Relations and Technology. As the second phase in the redevelopment of PROS 07/01, the draft significantly reduces the number of record classes from 131 to just 16.

Key functional areas in the draft include:

• Financial Management

• Procurement

• Asset Management

• Contracts Under Seal/Deeds

• Grants Management

Once finalised, the RDA will provide clear guidance for the lawful disposal of records no longer required, helping all Victorian public offices manage financial and procurement-related records in compliance with legislation.

Stakeholders are invited to review the draft RDA and accompanying appraisal report. PROV welcomes your feedback on the following:

• Are the proposed retention periods appropriate?

• Is the language clear and accessible?

• Are there any gaps in coverage?

Please send your comments to [email protected] by COB Monday 18 August 2025.

Draft RDA for the Financial Management Function
Appraisal Report – Request for Feedback