NZ Chief Archivist Investigates Recordkeeping Concerns in Smith v Fonterra Case

Under the Public Records Act 2005, the Chief Archivist is responsible for overseeing recordkeeping practices across New Zealand public offices. Following complaints and findings by the Chief Ombudsman regarding the handling of relevant documents, the Chief Archivist has issued formal directions to report under section 31 of the Act.

The Prime Minister’s Office has been directed to provide information on efforts to recover records, identify improper recordkeeping practices and strengthen compliance procedures. The Department of Internal Affairs Ministerial Services has also been asked to report on potential issues within the systems and services supporting ministerial offices.

The responses will inform Archives New Zealand's ongoing assessment and determine whether further regulatory action is necessary.

For records and information management (R&IM) professionals, the case reinforces the importance of maintaining complete and reliable government records, implementing effective recordkeeping systems and ensuring accountability in the handling of official information. It also demonstrates the regulatory oversight available when public sector recordkeeping practices are called into question.

Read more:

Archives New Zealand: Chief Archivist Update on Smith v Fonterra and Ors

Office of the Ombudsman: Information Relating to Smith v Fonterra Proceedings

Source: Archives New Zealand Te Rua Mahara o te Kāwanatanga.