Be the Navigator of Change. Be the Future of Information Management.
Join us in shaping the future, and let your brand shine at RIMPA Live 2024.
From prominent brand visibility to unparalleled networking, each sponsorship tier offers unique advantages, positioning your business at the forefront of innovation in records and information management.
These are the terms and conditions (the “Agreement”) governing your participation in any RIMPA Global owned and operated virtual/face-to-face event, meeting, show, seminar, or conference (the “Event”). By registering as an exhibitor for the RIMPA event you agree to these terms, which form a legally binding contract between RIMPA Global owner and host.
Records and information Management Practitioners Alliance Global (“RIMPA Global” or “Owner and Organiser”) and the registered Exhibitor (“you” or “Exhibitor”). If you are registering on behalf of a corporation, it is your responsibility to ensure the person participating is aware of the terms and accepts them. By completing the registration on behalf of another individual or corporation, you are guaranteeing that you have made the participant aware of these terms, and that they have accepted these terms.
Definitions
Terms
A non-refundable deposit of 50% is required to secure your booking. Full payment is due 90 days prior to convention. Companies with outstanding accounts will not be permitted to set up at the convention.
Cancellations must be received in writing by the 30th of June 2024. Deposits will not be refunded or transferred. For cancellations made after 30th of June 2024, with exceptional circumstances to be considered upon request, you will be liable for the full cost of the stands you have booked. These costs will incur regardless of whether you, RIMPA, or a third party finds a replacement exhibitor.
For cancellation of sponsorship agreements where collateral (for example pens, satchels, or other printed material) forms part of the sponsorship benefits, RIMPA reserves the right to charge the sponsor the total amount spent to cover re-printing of the collateral without the sponsor’s name or logo.
RIMPA reserves the right to immediately cancel, refuse and withdraw from the Sponsor the Sponsorship Rights, without notice, in circumstances where the Sponsor is in breach of the Sponsorship Agreement or the Events Terms. If the Sponsorship Rights are withdrawn then the Sponsor shall immediately withdraw from publication, display, broadcast, advertisement, exhibition or otherwise all Sponsor Content promoted by the Sponsor pursuant to the Sponsorship Rights. If the Sponsor is in breach of the Sponsorship Agreement or Events Terms and RIMPA withdraws from the Sponsor the Sponsorship Rights, any price paid to RIMPA for the Sponsorship Rights by the Sponsor (including the Sponsorship Fee) will be non-refundable.
In the event that the exhibitor fails to occupy their allocated exhibition space by the advertised opening time, the organiser is authorised to occupy this space in any manner deemed to be in the best interest of the exhibition. The exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund.
The Exhibitor warrants that all Sponsor Content published, displayed, broadcast, advertised, exhibited, or otherwise promoted by the Exhibitor pursuant to the Sponsorship Rights:
Exhibitor agrees to protect, save, and hold RIMPA and the Venue and all agents and employees thereof forever harmless for any damages or charges imposed for violations of any law ordinance, whether occasioned by the negligence of the Exhibitor of those holding under the Exhibitor.
Exhibitor agrees to strictly comply with the applicable terms and conditions contained in the agreement between the RIMPA and the Venue regarding the exhibition premises; and further, Exhibitor shall at all times protect, save and hold RIMPA and the Venue against and from any and all losses, costs, damage, liability or expense arising from, or out of, or by reason of any accident or bodily injury or by reason of said Exhibitor’s occupancy and the use of the Exhibition premises or part thereof.
RIMPA and the Venue cannot assume responsibility for the safety of the property of the Exhibitor, its officers, agents or employees from theft, damage by fire, accident, other causes, but will use all reasonable care to protect them against such loss.
In all cases, occupants wishing to insure their property must do so at their own expense. It is especially recommended that all occupants always have representatives in attendance when the exhibits are open and especially when exhibits are being set up or dismantled, to protect them against loss.
RIMPA accepts no liability for diminution in the Sponsorship Rights caused by or arising out of:
Neither RIMPA or the exhibitor shall be held responsible for any loss, damage, or delay due to an event of force majeure including strikes, lockouts, Acts of God, governmental restrictions, COVID, enemy action, civil commotion, unavoidable casualty, or other causes similar or dissimilar, beyond the control of the RIMPA.
RIMPA reserves the right to withhold a percentage of any fixed costs/deposits associated with, but not limited to; venue hire, exhibition builds, other suppliers and/or any promotional collateral that may have been incurred pre-event that is non-refundable by the third party. If the event is not able to move to a different date, any other related costs will be refunded to the exhibitor within one calendar year from the cancellation date of the original event.
RIMPA reserves the right to photograph the Convention for marketing purposes as well as the right to manufacture and distribute audiovisual programs (“Videos”) for commercial and/or promotional purposes.
The Exhibition Manager reserves the right to prohibit any display which, because of noise or other objectionable features, detracts from the general character of the exhibition. Space is assigned to the exhibitors and may not be sublet or reassigned.
Exhibition stands will be installed so that they will not extend beyond the space allotted. Any portion of an exhibition stand that obstructs or interferes with the privileges of other exhibitors, or for any reason becomes objectionable at the discretion of the Exhibition Manager, must be immediately modified, or removed by the Exhibitor.
The exhibitor will keep the space occupied by him/her in good order. Exhibitors may not place anything in the aisles during the opening hours of the event.
Exhibitors will not deface any part of the exhibition facility. Nothing may be posted, nailed, affixed, or otherwise attached to any part of the facility. Any costs arising out of negligence on the part of the exhibitor, its agents, or employees will be the sole responsibility of the exhibitor.
Exhibits must be installed and dismantled at the times specified by RIMPA.
Cameras, audio, and video recording equipment are prohibited in the exhibition area, unless given exclusive permission by the RIMPA
We will require a pass from all the people leaving the Exhibit Hall with any merchandise or display material at any time other than official exhibition hours. Passes may be obtained from the service desk. This applies until the official closing of the convention.
Exhibit occupants are entitled to attend social events as per the agreed registration conditions, i.e., 2 representatives per trade stand/table.
Admittance badges may be requested only for personnel in your employ that will staff your exhibit booth. All persons attending the convention must be registered. Should any exhibitor fraudulently register, as being a representative of his or her firm, any individual or individuals who are not actually connected with their firm, RIMPA reserves the right to cancel the privileges extended without liability or obligation to the exhibitor. Badges are restricted to official registrants: Exhibitors, Conference Participants and invited guests of RIMPA.
If the Exhibitor or Table Occupant fails to install a product or display in the assigned space, or fails to man the space, or fails to pay the rent, or fails to comply with any other provision of this agreement, RIMPA shall have the right without notice to the Occupant to take possession of said space. RIMPA also reserves the right to lease said space or any part thereof to such parties and upon such terms and conditions as it may deem appropriate, and the Occupant agrees to pay any deficiency, or any other loss or damage suffered by RIMPA resulting from such failure to comply.
Should it be deemed advisable to transfer the management of the Convention or any part of it to a separate corporation set up by the Management for that purpose, the Management reserves the right to assign this agreement to such corporation.
The Organiser shall make rules and regulations and amend them from time to time and shall have exclusive final determination in the matter of the interpretation and enforcement of all such rules, regulations and amendments. Every agreement and representation must be in writing and signed by RIMPA to be binding, and this agreement cannot be altered, modified, or cancelled by the Exhibit Occupant without the written consent of the RIMPA.
Any successful requests for a change of stand will attract a fee of $100 plus GST per stand change. Any cancellation fees that may apply will be levied on top of this charge.
